Privacy Notice

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Effective Date: 01 Apr 2025

At Infotech.works, we are committed to protecting the privacy of our clients, employees, partners, and website visitors. This Privacy Notice outlines how we collect, use, disclose, and safeguard your personal information in accordance with applicable Indian laws, including the Information Technology Act, 2000 and the Digital Personal Data Protection Act, 2023.

1. Scope of This Notice

This notice applies to:

  • Visitors of our website
  • Prospective and current clients
  • Employees, job applicants, and independent contractors
  • Vendors and service providers

2. Information We Collect

We may collect the following categories of personal data:

From Website Visitors & Clients:

  • Name, email, phone number, company name, designation
  • Technical data: IP address, device information, browser type, pages visited (via cookies/analytics tools)

From Job Applicants & Employees:

  • Personal identifiers: Name, contact details, PAN, Aadhaar (only where required)
  • Employment records: Resume, educational qualifications, past employment
  • Financial information: Salary, bank details (for payroll)
  • Health or biometric data (only when required for employment or statutory compliance)

3. How We Use Your Information

We process your data to:

  • Provide and improve our services
  • Respond to business or employment inquiries
  • Manage client relationships and contracts
  • Conduct recruitment, HR operations, and payroll
  • Meet legal and regulatory obligations

4. Employee & Applicant Privacy

Employee and candidate data is collected solely for HR and operational purposes. This includes recruitment, onboarding, compliance, payroll, performance management, and exit formalities. Sensitive personal data (e.g., Aadhaar or medical info) is processed only when necessary, with appropriate safeguards.

5. Legal Basis for Processing (India)

We process personal data based on:

  • Your consent
  • Performance of a contract (e.g., employment or service agreement)
  • Legal obligations under Indian labor, tax, or IT laws
  • Legitimate business interests (e.g., network security, operational analytics)

6. Data Sharing & Transfers

We may share your data with:

  • Trusted third-party service providers (e.g., payroll processors, hosting providers)
  • Government or regulatory authorities, if legally required
  • Affiliated entities or partners for service delivery

We do not sell personal data. Cross-border data transfers (if any) are done in compliance with Indian legal standards.

7. Data Retention

We retain personal data only as long as necessary for the purposes listed or as mandated by Indian laws (e.g., tax or labor laws).

8. Your Rights

Under Indian law, you may:

  • Request access or correction to your personal data
  • Withdraw consent for future use (where applicable)
  • File complaints with the Data Protection Board (once constituted under DPDP Act)

To exercise your rights, write to us at: contact@infotech.works

9. Data Security

We use reasonable technical and organizational measures to protect your personal data from unauthorized access, alteration, or loss. Employee and sensitive data is stored in secure, access-controlled environments.

10. Cookies & Tracking Technologies

Our website uses cookies to enhance functionality and track usage patterns. You may choose to disable cookies via your browser settings.

11. Updates to This Notice

We may periodically update this Privacy Notice to reflect legal or operational changes. Any revisions will be posted with the updated effective date.

12. Contact Us

If you have questions, requests, or grievances regarding your personal data:

📧 contact@infotech.works
📍 Infotech.works, Iris Wing E, Lane 5A, Baner-Balewadi Road, Pune, Maharashtra 411045, India